Legal Executive Assistant

<h3>This is a remote position.</h3><p>Our client is looking for a<b>part-time Executive Legal Assistant</b>to provide high-level administrative and litigation support in a fast-paced, professional legal environment. Over the past several years, they have built a strong reputation for their excellence in appellate and trial-level advocacy, consistently delivering strategic, detail-driven representation and results.</p><p>This fully remote role is ideal for a highly organized, independent professional who thrives in a structured, detail-oriented environment. The Executive Legal Assistant will play a pivotal role in ensuring accuracy, organization, and timely management of case materials, communications, and administrative processes — helping maintain the efficiency and precision of legal operations.</p><h3><b>Responsibilities</b><ul><li><p>Maintain and update the firm's<b>case filing system</b>and<b>database of active matters</b>, ensuring all court filings and related documents are accurately stored and named following firm conventions.</p></li><li><p>Process and organize new<b>filings and court notifications</b>received through ECF/PACER or email, ensuring proper indexing and accessibility.</p></li><li><p>Conduct<b>legal research</b>and compile case materials from PACER, court websites, and public databases.</p></li><li><p>Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.</p></li><li><p>Coordinate<b>case research assignments</b>, compiling complete folders of filings for attorney review.</p></li><li><p>Draft and manage<b>correspondence</b>with clients, courts, and service providers.</p></li><li><p>Maintain and refine internal<b>process documentation</b>, including recurring checklists for research, filing, and case management procedures.</p></li><li><p>Support<b>asynchronous communication workflows</b>, including updates through email and Loom videos to minimize unnecessary meetings.</p></li><li><p>Manage light<b>personal and administrative tasks</b>, such as scheduling, coordinating mail deliveries, or vendor communications.</p></li></ul><br></h3><h3>Requirements</h3><ul><li><p>Proven experience as a<b>legal assistant</b>,<b>paralegal</b>, or<b>executive assistant</b>supporting litigation or law firm operations.</p></li><li><p>Familiarity with<b>ECF/PACER</b>systems and general<b>court filing procedures</b>.</p></li><li><p>Strong<b>organizational and file management skills</b>with meticulous attention to detail.</p></li><li><p>Excellent written and verbal<b>communication skills</b>in English.</p></li><li><p>Proficiency in<b>Microsoft Office</b>,<b>Google Workspace</b>, and cloud-based file management systems.</p></li><li><p>Experience with asynchronous communication tools (e.g.,<b>Loom</b>) and a comfort level working independently in a remote setup.</p></li><li><p>Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.</p></li></ul><h3><b>Qualifications</b><ul><li><p>Bachelor's degree or equivalent professional experience preferred.</p></li><li><p>Previous experience in<b>appellate</b>,<b>civil litigation</b>, or<b>legal research</b>environments is highly desirable.</p></li><li><p>Self-starter with strong time management skills and the ability to work with minimal supervision.</p></li><li><p>Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.</p></li><li><p>High level of professionalism, discretion, and trustworthiness.</p></li></ul><br></h3><h3>Benefits</h3><li><p><b>Part-time, 100% remote position</b>(approximately 20 hours per week).</p></li><li><p>Flexible working schedule with asynchronous communication structure.</p></li><li><p>Opportunity to collaborate with an experienced attorney in a boutique legal practice.</p></li><li><p>Supportive, low-interruption work environment emphasizing clarity and independence.</p></li><li><p>Stable, long-term engagement for a reliable and detail-oriented professional.</p></li><br><p>Originally posted on <a href="https://himalayas.app">Himalayas</a></p>