Project Manager - Executive Assistant

<h3>This is a remote position.</h3><p>Our client is seeking a highly organized, strategic, and mission-driven Project Manager / Executive Assistant to support their CEO and Development Team. This isnota traditional EA role. It's a hybrid position combining operations, project management, and donor relationship management within a nonprofit that has provided over 8,000 scholarships worldwide.</p><h3>Responsibilities<ul><li><p>Manage the CEO's complex calendar and coordinate meetings with staff, board members, donors, and partners, ensuring alignment with strategic priorities.</p></li><li><p>Handle email correspondence and inbox management when needed, filtering, prioritizing, and resolving with strong judgment.</p></li><li><p>Provide strategic and operational support on the CEO's initiatives, including light research, data entry, task tracking, and process improvements.</p></li><li><p>Act as a project manager for key initiatives, keeping timelines, priorities, and stakeholders aligned.</p></li><li><p>Support donor communications, grant-related tasks, and stewardship projects like impact updates and student stories.</p></li><li><p>Research donor prospects and maintain an updated, actionable pipeline.</p></li><li><p>Build and nurture donor relationships through personalized, strategic communication.</p></li><li><p>Coordinate travel, events, and itineraries for the CEO.</p></li><li><p>Maintain CEO's professional materials (bio, headshots, awards, thought leadership).</p></li><li><p>Assist with board management: scheduling, onboarding, and tracking member terms.</p></li><li><p>Recommend and implement tools, automations, and workflow improvements without relying solely on AI.</p></li></ul><br></h3><h3>Requirements</h3><ul><li><p>3+ years as an Executive Assistant, Operations Coordinator, or Project Manager, ideally in nonprofits, social impact, or startups.</p></li><li><p>Experience in client-facing, donor-facing, or high-level stakeholder roles.</p></li><li><p>Excellent organization and time management skills, with the ability to handle high volume in a fast-paced environment.</p></li><li><p>Strong logical thinking, strategic judgment, and the ability to connect day-to-day tasks with the bigger picture.</p></li><li><p>High autonomy, ownership, and initiative.</p></li><li><p>Proficiency with Google Workspace and familiarity with Salesforce or similar CRMs.</p></li><li><p>Tech-savvy and comfortable with modern tools, while maintaining independent critical thinking (not AI-dependent).</p></li><li><p>High emotional intelligence, charisma, and professionalism.</p></li></ul><h3>Qualifications<ul><li><p>Systems thinker who thrives on structure, clarity, and process improvements.</p></li><li><p>Clear, adaptable communicator for donors, board members, staff, and students.</p></li><li><p>Calm under pressure and strong at prioritizing.</p></li><li><p>Genuine interest in education equity and mission-driven leadership.</p></li></ul><br></h3><h3>Benefits</h3><li><h3>Full-time, fully remote role.</h3></li><li><p>Opportunity to contribute to a high-impact organization changing students' lives.</p></li><li><h3>Collaborative, growth-oriented culture.</h3></li><br><p>Originally posted on <a href="https://himalayas.app">Himalayas</a></p>