Real Estate Administrative Assistant

<h3>This is a remote position.</h3><p><b>Our client is looking for a Part-Time Virtual Assistant (Real Estate Admin Assistant)</b>with the potential to transition to full-time. Over the past several years, they have built a reputable real estate brokerage serving clients across the Illinois market, known for their professionalism, attention to detail, and personalized approach to managing property transactions.</p><p>This role is ideal for someone who thrives on organization, precision, and follow-through. The selected candidate will handle administrative coordination, manage transaction paperwork, follow up with multiple parties, and maintain accurate communication to ensure each deal progresses smoothly from start to finish.</p><h3><b>Responsibilities</b><ul><li>Provide administrative support to the brokerage by managing contracts, forms, and real estate documentation.</li><li>Organize, track, and file transaction-related paperwork for all ongoing deals.</li><li>Manage the CEO's email inbox, prioritize messages, and maintain professional, warm communication with agents, lenders, appraisers, and clients.</li><li>Update and coordinate calendars, schedules, and timelines for each transaction.</li><li>Follow up consistently with all involved parties to ensure timely receipt of required documents and approvals.</li><li>Maintain records of correspondence and document versions with meticulous accuracy.</li><li>Monitor deal progress and communicate status updates proactively to the CEO and other stakeholders.</li><li>Ensure compliance and consistency in all paperwork and digital filing systems.</li><li>Handle ad hoc administrative needs as assigned, maintaining an attitude of accountability and reliability.</li></ul><br></h3><h3>Requirements</h3><ul><li>Previous experience as an Administrative Assistant or Real Estate Assistant preferred.</li><li>Strong organizational skills with the ability to manage multiple files simultaneously.</li><li>High attention to detail and accuracy—comfortable managing contracts and legal-style documentation.</li><li>Excellent written and verbal English communication skills.</li><li>Ability to follow up diligently and "close loops" on pending tasks.</li><li>Proficiency in managing email systems, calendars, and digital document filing.</li><li>Self-starter with strong initiative and a proactive approach to daily responsibilities.</li></ul><h3><b>Qualifications</b><ul><li>Familiarity with real estate operations or working in a brokerage setting is a plus.</li><li>Comfortable handling confidential or sensitive documents.</li><li>Strong multitasking and prioritization abilities.</li><li>"Paralegal" or "accountant-type" mindset—focused on accuracy, completion, and precision.</li><li>Professional demeanor and warm, clear communication style.</li><li>Ability to work independently in a fast-paced, remote environment.</li></ul><br></h3><h3>Benefits</h3><ul><li><b>Part-time position with potential to grow into full-time.</b></li><li><b>100% remote</b> — open to candidates based in Latin America. </li><li>Opportunity to work directly with the CEO of a respected Illinois-based real estate brokerage. </li><li>Gain deep exposure to U.S. real estate operations and transaction management. </li><li>Flexible, organized, and professional work culture focused on long-term collaboration.</li></ul><br><p>Originally posted on <a href="https://himalayas.app">Himalayas</a></p>