Accounting & Admin

<h3>Position Overview</h3><p>We are seeking a highly detail-oriented <strong>Accounting &amp; Admin </strong>to support insurance accounting operations, commission reconciliation, carrier payments, and month-end reporting. This role plays a critical part in ensuring accuracy across <strong>direct bill and agency bill reconciliations</strong>, commission tracking, trust accounting, and financial reporting.</p><p>The ideal candidate has experience in <strong>insurance accounting</strong> (highly preferred) is comfortable working in <strong>EPIC</strong>, and can manage complex workflows involving carriers, brokers, producers, vendors, and finance partners.</p><h3>Key Responsibilities</h3><p><strong>Direct Bill Reconciliation (Download &amp; Non-Download)</strong></p><h3>Download Reconciliation</h3><ul><li>Verify commission amounts against payments received</li><li>Validate PR/BR commission percentages</li><li>Import transactions into <strong>EPIC</strong> and reconcile</li><li>Associate carrier payments accurately</li></ul><h3>Non-Download Reconciliation</h3><ul><li>Pull carrier statements from carrier portals or email</li><li>Verify receipt of carrier payments</li><li>Record statements in reconciliation logs</li><li>Associate payments in <strong>EPIC</strong></li><li>Attach statements to carrier records in EPIC</li><li>Save copies of statements in the Commission folder</li></ul><h3>Receipts &amp; Trust Accounting</h3><ul><li>Record carrier payments based on bank register activity</li><li>Track and record vendor and client payments</li><li>Maintain <strong>trust account activity</strong> in Excel</li><li>Record finance funding as <strong>CFIN</strong> on client accounts</li><li>Update trust Excel sheets for all funding activity</li></ul><h3>Disbursements</h3><ul><li>Record carrier, vendor, and client disbursements</li><li>Identify and record missing disbursements (e.g., auto-payments) using bank registers</li></ul><h3>Payroll Entries</h3><ul><li>Prepare payroll journal entries on the <strong>7th and 22nd of each month</strong>, including:</li><ul><li>Salaries</li><li>Payroll taxes</li><li>Insurance</li><li>401(k) contributions</li></ul></ul><h3>Finance Contracts</h3><ul><li>Issue new and renewal finance contracts for Marketing and Senior Account Managers</li><li>Submit signed contracts for funding</li><li>Request Accounts Payable for finance contracts</li><li>Attach signed finance contracts and follow up with finance companies for funding</li></ul><h3>Agency Bill &amp; Client Invoicing</h3><ul><li>Invoice clients based on carrier invoices and quotes</li><li>Support agency bill and RP invoicing workflows</li><li>Collaborate with Senior Account Managers on billing items</li><li>Set up agency bill reconciliations for CPA review</li></ul><h3>Daily Accounting Activities</h3><ul><li>Follow up with Senior Account Managers on unpaid invoices</li><li>Attach paid vendor receipts in EPIC</li><li>Resolve missing lines in EPIC downloads</li><li>Track down missing carrier invoices and attach to carrier records</li><li>Follow up on missing documentation required for reconciliation</li></ul><h3>Broker / Producer Commission Processing (BR/PR)</h3><ul><li>Pull commission reports for brokers and producers</li><li>Reconcile broker accounts</li><li>Prepare commission data for payment processing</li></ul><h3>SIAA Monthly Reporting</h3><ul><li>Print reconciled Agency Bill and Direct Bill statements from EPIC</li><li>Save documentation in SIAA folders</li><li>Record premium and commission data on the SIAA website</li><li>Process SIAA payments</li><li>Email SIAA commission statements</li></ul><h3>Month-End &amp; Year-End Support</h3><ul><li>Follow up with carriers on missing commission statements</li><li>Resolve discrepancies between statements and payments</li><li>Prepare monthly reports with Controller</li><li>Assist CPA with year-end reporting and required journal entries</li></ul><h3>Vendor Management</h3><ul><li>Attach vendor invoices in EPIC</li><li>Process vendor payments</li><li>Attach payment receipts</li></ul><h3>Agency Licensing</h3><ul><li>Monitor <strong>Sircon</strong> monthly for state license renewals</li><li>Ensure timely renewal and compliance</li></ul><h3>Qualifications</h3><ul><li>Experience in <strong>insurance accounting or agency operations (highly preferred)</strong></li><li>Strong working knowledge of <strong>Applied EPIC (highly preferred)</strong></li><li>Excellent attention to detail and reconciliation skills</li><li>Experience handling commissions, trust accounting, and carrier statements</li><li>Comfortable working with Excel for tracking and reporting</li><li>Strong follow-up and organizational skills</li><li>Ability to manage recurring deadlines and high-volume transactions</li></ul><h3>Requirements</h3><h3>This is a full time role</h3><h3>Up to $7/hr</h3><h3>100% Remote</h3><p>Originally posted on <a href="https://himalayas.app">Himalayas</a></p>