Executive Operations Partner — Office of the CEO

<p>Europe's defense industrial base can't respond at the speed modern conflict demands. Legacy suppliers operate on month-long timelines. Tribal knowledge is retiring. Supply chains are fragile. SAEKI is building the operating system for autonomous factories — the infrastructure that lets Europe manufacture mission-critical components at software speed.</p><p>We've opened Factory ONE in Munich, and we're shipping hardware to defense and space customers. Andrea (CEO) and Nic (Chief of Staff) split their time between our Zurich HQ and Munich - when they're at Factory ONE, every hour matters, and the site has to keep running between their visits. We're hiring the person who makes that work.</p>

<p>You'll work for Nic (Chief of Staff) and Andrea (CEO) as the executive operations lead at Factory ONE. You're the operational right hand of management on-site - making sure their time at the factory goes to the highest-leverage thing, taking execution off their plate, and keeping the site running smoothly between their visits. This is the senior EA / executive operations role for someone who wants the trajectory toward Head of People, Head of Operations, or a Factory ONE leadership track - not someone who wants to manage a calendar in peace.</p><p>You'll own the operating cadence of management when they're at Factory ONE: scheduling, customer hosting in Munich, follow-through on commitments made on-site. You'll also own the day-to-day of running a factory full of people - onboarding, German admin, vendor relationships, the site itself - because supporting management at Factory ONE and running the workplace function are the same job at this stage.</p><p>On any given week you might be prepping a defense customer visit to Factory ONE, walking a new hire through their Anmeldung, coordinating with the Steuerberater, chasing down a vendor escalation Nic flagged, or making sure the team offsite actually happens.</p><p>Concretely, you'll own:</p><ul><li><strong>Management's operating cadence at Factory ONE.</strong> Scheduling, meeting prep, travel logistics between Zurich and Munich, decision follow-through on commitments made on-site. You don't just schedule — you make sure every meeting is set up to land, every commitment is tracked, and nothing falls through.</li><li><strong>High-stakes hosting in Munich.</strong> Defense and space customers at the factory. Government delegations. Visitor logistics handled to a standard that matches the seriousness of who we're hosting.</li><li><strong>Project drive-throughs.</strong> Andrea and Nic will hand you projects at Factory ONE that don't fit anyone else's lane — a hire that needs to close, an offsite that needs to happen, a vendor that's not delivering, a customer issue that needs personal attention. You take it, drive it, close it.</li><li><strong>Factory ONE workplace and site operations.</strong> Factory ONE is your house. You make sure it's a place people want to work and things arrive on time — supplies, shipping, travel, catering, events, the operational fabric of the building.</li><li><strong>German admin and people ops for Factory ONE.</strong> HR and payroll coordination (onboarding, contracts, Lohnabrechnung liaison, Krankenkasse, Elternzeit, work permits), plus dealings with Gewerbeamt, Finanzamt, Berufsgenossenschaft. You know the Behördengänge cold, or you learn them fast.</li></ul><br>

<ul><li><strong>Track record of running a serious principal's office.</strong> You've been the right hand to a CEO, founder, or senior executive at a company that ships hard things. You know what it feels like when your principal's hour is misallocated, and you know how to fix it.</li><li><strong>Owner's mindset.</strong> You don't wait to be told. You see the gap, close it, and report after the fact.</li><li><strong>German admin fluency.</strong> You've navigated the German bureaucratic landscape — HR, payroll, Behördengänge, vendor contracts. You know which forms matter and which ones don't. Non-negotiable.</li><li><strong>Multi-stream organizational firepower.</strong> You run five workstreams in parallel without dropping any of them. When Andrea or Nic asks where something is, you know — or you have the answer in five minutes.</li><li><strong>Communication chops.</strong> Clear, concise, professional. You can write a calm email to the Finanzamt and a polished one to a defense customer in the same hour.</li><li><strong>Startup operator instinct.</strong> Comfortable with ambiguity, missing handbooks, and the reality that this role will flex with what the company needs that quarter.</li><li><strong>Discretion.</strong> Confidentiality is a reflex, not a policy.</li><li><strong>Language.</strong> Fluent German (mandatory). Strong English (company language; Andrea and Nic primarily operate in English).</li><li><strong>Location.</strong> Munich, on-site at Factory ONE.</li></ul>

<ul><li>People looking for a calendar-only EA seat. This is a force-multiplier role, not a scheduling role.</li><li>People who need scripts and templates for everything. You'll often be inventing the playbook as you go.</li><li>Anyone uncomfortable with German bureaucracy. You'll be on the phone with the Behörden regularly.</li><li>People who need a detailed job description to know what to do next. The role flexes with what management and Factory ONE need.</li></ul>

<ul><li><strong>Mission.</strong> Rebuild the industrial sovereignty of the West. The work you do keeps the rest of the company shipping mission-critical hardware for defense and space.</li><li><strong>Proximity to the work.</strong> You're not in a corporate office. You're in a 5,000 m² factory with 5-axis CNCs, industrial robots, and large-scale 3D printers, working next to management and the people building the machines.</li><li><strong>Growth path.</strong> This role is a launchpad into leadership track.</li><li><strong>The Team.</strong> "Special Forces" model. Everyone senior, everyone ships. No politics, no bureaucracy. Direct feedback, high standards.</li><li><strong>Compensation.</strong> competitive base depending on experience, plus meaningful equity</li><li><strong>Location.</strong> Factory ONE in Munich.</li></ul>

<ul><li><strong>Resume.</strong> Show us the principal you supported and the complexity of their office.</li><li><strong>Cover letter.</strong> Why this mission? Why now? And: tell us about a moment you protected your principal's time in a way they didn't even know happened.</li></ul>