Event Coordinator

<h3><strong>About the Role:</strong></h3><p>We are seeking a highly organized and detail-oriented <strong>Event Coordinator</strong> to join our team. In this role, you will be responsible for managing and coordinating various aspects of client events, ensuring seamless execution and high-quality deliverables. The ideal candidate is proactive, tech-savvy, and has excellent communication skills. You will work closely with internal teams and clients to ensure all event-related tasks are completed efficiently and to the highest standards.</p><h3>This is a 100% Remote work</h3><h3>Night Shift- EST </h3><h3>$6/hr</h3><h3>Full time</h3><h3><strong>Key Responsibilities:</strong></h3><h3><strong>Daily Tasks:</strong></h3><ol><li><strong>Account Management:</strong></li><ul><li>Log in to and manage multiple accounts, including Slack, Asana, Gmail, and Google Drive.</li><li>Monitor and respond to emails across 15+ client inboxes within 24 hours (preferably within 3 hours).</li></ul><li><strong>Event Coordination:</strong></li><ul><li>Prepare and send daily outgoing emails, including registration updates and event reminders.</li><li>Update client event campaigns with event details, client SOP information, and upcoming meeting notes.</li><li>Review events happening 30, 60, and 90 days out, as well as active and pending events.</li><li>Complete event masters for all assigned clients' upcoming events.</li></ul><li><strong>Quality Control:</strong></li><ul><li>Review all client event websites, microsites, forms, and mobile views for accuracy.</li><li>Ensure event details match the event master, including company name, event name, dates, times, location, and branding.</li><li>Verify spelling, grammar, and links on all deliverables.</li><li>Test registration forms, ensuring required fields (name, email, company, phone number) are included.</li></ul><li><strong>Team Collaboration:</strong></li><ul><li>Coordinate with project managers, sales teams, and HR to ensure smooth event execution.</li><li>Attend client meetings, take detailed minutes, and follow up on action items.</li><li>Assign tasks in Asana and ensure all tasks are completed on time.</li></ul><li><strong>File Organization:</strong></li><ul><li>Organize Google Drive files for each client and event, applying naming standards consistently.</li><li>Save and link invitation files (PDF and PNG) in the event master.</li></ul></ol><h3><strong>Qualifications:</strong></h3><ul><li><strong>Experience:</strong> 2+ years of experience in event coordination, project management, or a similar role.</li><li><strong>Skills:</strong></li><ul><li>Proficiency in Slack, Asana, Gmail, Google Drive, Wix, Canva, Zoom, and Slicktext is a plus.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Attention to detail and accuracy in managing multiple tasks.</li><li>Ability to work independently and proactively in a remote environment.</li></ul><li><strong>Attributes:</strong></li><ul><li>Proactive problem-solver with a "can-do" attitude.</li><li>Comfortable working in a fast-paced, dynamic environment.</li><li>Reliable and tech-savvy, with minimal connectivity issues.</li></ul></ul><p>Originally posted on <a href="https://himalayas.app">Himalayas</a></p>